Keeping Your Club/Society Active

Paperwork

Your Club/Society must produce a few pieces of documentation or it cannot be considered an official Club/Society of Queen’s University Belfast. If you don't make sure to submit these documents when they're requested, your Club/Society will be deemed inactive and placed under temporary suspension. 
 

  1. Constitution – this is basically a set of rules which your Club/Society has to abide by. All committee members should know what it contains and have access to a copy. If it needs redrafted or you want to change certain aspects of it. please use the Constitution Template that we've developed.
     

  2. Membership List – For your Club/Society to exist, it must have an active membership list. You must keep this up to date at all times during the year. This is partly because if someone is not listed as a member of your Club/Society, then they may not be covered by our insurance policies. Your Membership List must record the details outlined here.
     

  3. Development Plan – This sets out what you want to do in the upcoming year. These will be submitted annually as part of your grant application. If you don't submit a grant application, you can use the template here instead.
     

  4. Annual Report – this is a report on the activity for the previous year. These must be submitted annually to the Student Officer for Activities and Clubs and Societies team before 30th June.  You can find the 2018-19 Annual Report template below.

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