Committee Responsibilities

As a member of the Students’ Union and a registered student of the University, you agree to abide by the Equality & Diversity policies. By familiarising yourself with the diverse group of students we have on campus, your Club or Society can be fun for everyone!

The members of your Club or Society may fall into one or more than one of the following non-exhaustive list: a home, EU, or international student, a man, woman, or non-binary person, LGBT+, disabled, postgraduate, BAME, student parent, student carer, mature student, or part-time student. You should try to make your environment as inclusive and intersectional as possible.

If you’re ever unsure about something or are wondering how you can make your events and activities even better, please feel free to ask for advice. We have lots of people who are happy to help!

Student Officers – Full Time

You can read about your whole full-time officer team here, but make a note of the specific roles below:

Student Officer Activities – Ellen Fearon –

Student Officer Equality & Diversity – Hamsavani Rajeswaren –


Student Officers – Part Time

Check out role descriptions for our part-time officers here.


Women’s Officer

Disabled Students’ Officer

International Students’ Officer

Postgraduate Research

Part-Time Students’

Trans Students' Officer -

Postgraduate Taught Officer

Black, Asian, Minority Ethnic Officer

Student Parents'

Student Carers' Officer –

Irish Language Officer -

Mature Students’ Officer

Environmental & Ethical Trading

International Students


For international students, the location of your events should be taken into account. Try to bear in mind that not all students will drive, and public transport may not always be a possibility. To overcome this, endeavour to keep your events fairly central to the university area to ensure maximum attendance. If this isn’t possible, try thinking about arranging a meeting point, or facilitating car-sharing.

A number of our international students may, during their course of study, face homesickness, loneliness, or a desire to integrate more. If your society is active on weekends and holiday periods – utilise this! And if it is more active during the traditional Monday – Thursday period, consider the ways your society can expand into weekends and holidays.

Halloween and Cultural Appropriation

During the Halloween period, many events spring up where attendees will dress up in costumes. Whilst the majority of these costumes are fun or humorous, there are others which are offensive and culturally appropriative. Examples of this include ‘blacking up’, dressing in traditional or religious costume, stereotypical costumes, Islamophobic costumes, or mocking a protected characteristic such as a disability.

This is not to ‘police’ the costumes you can wear. Rather, we want all student to respect the significance of our community’s diverse range of cultures. Here at QUBSU, you may be refused entry if your costume is deemed to be culturally appropriative.




Belfast events aren’t always the most accessible for students and members of the public, and this can be off-putting for those with access needs. Access requirements are not just for wheelchair users, but can also include those with other mobility disabilities, deaf, blind or visually impaired, mental health issues, on the autism spectrum, or other disabilities – visible or invisible.

Delegating responsibility to a member of your committee may be a good idea to ensure your event is accessible, or alternatively, everyone can commit to taking a collective responsibility. Consider whether you have step-free access, ramps, handrails, lifts, accessible bathrooms with adaptable equipment and emergency pull-cords, all-gender bathrooms, accessible parking, or whether your venue is likely to use flashing lights for those with photosensitive epilepsy.


Alcoholic Events

Not all members of your Club or Society will consume alcohol. While it is perfectly fine to hold social activities for your members, be mindful of the fact that events which are consistently targeted at drinking alcohol can be off-putting for students. Even if a student does drink alcohol, they should not feel pressurised into drinking during the event. You can find some more guidance on events involving alcohol here. For any event or activity involving alcohol, you should complete a Risk Assessment and submit it to the Clubs and Societies team in advance.


Sexism and Sexual Crimes


No member of your Club or Society should be made to feel uncomfortable on the basis of their gender. This also includes inappropriate marketing of events.

When running any event or activity, make sure your committee is vigiliant for signs of inappropriate behaviour and take a zero tolerance approach.

This kind of behaviour can include unwanted or inappropriate comments about someone, inappropriate jokes, displaying of pictures that are of a sexual nature, non-consensual touching, unsolicited intimate pictures as well as other inappropriate behaviour of a sexual nature. Noises such as ‘cat calling’ are not complimentary and constitute a form of harassment.

QUBSU takes all accusations of the above seriously. If something like this occurs, please report it and talk to someone you trust. If someone approaches you, deal with this sensitively and without prejudice. Avoid victim-blaming, and signpost them to the relevant support services. The Clubs and Societies team can help you with this.

If you would like more information about this for your Club or Society, please contact the SU. Information on support services for victims and survivors can also be provided by your student officer team, or by Advice SU.



Complaints / ‘Calling out’

It is important that all of your members know that they are entitled to make a complaint to the Students’ Union.

If someone wishes to make a complaint, you must direct them to the Student Activities Officer. You must be objective, regardless of your personal view on the matter, and not make any decisions which would affect any potential outcome.

If you witness inappropriate, racist, homophobic, transphobic or sexist comments, try to deal with the matter sensitively by having a chat with the person and informing them that inappropriate comments or actions will not be tolerated.  If you do not feel comfortable doing this, make a note and refer it to the Students’ Union.

© 2020 - Queen's University Students' Union

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